Executive Assistant

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work, this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk and apax.org.uk.

Role Overview

This is an exciting opportunity for an experienced Executive Assistant to provide trusted, high-level administrative and organisational support to the CEO, enabling the effective and efficient operation of the CEO’s office. The postholder will manage diaries, meetings, travel, communications, documentation and confidential matters with professionalism, discretion and sound judgement. The role is pivotal in supporting strategic leadership by ensuring priorities are well managed, information is organised, and actions are followed through. This position requires an experienced, highly organised and proactive professional who thrives in a fast-paced environment and takes pride in delivering consistently high standards of support.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Undergraduate Degree or

• Higher qualification in Business Administration, Executive Support or a related field.

• 5+ years’ C-suite level support experience.

• 5 years’ complex diary and travel management experience.

• 5 years’ board and governance administration experience.

• 5 years’ agenda, minute-taking and action tracking experience.

• 5 years’ senior stakeholder and external liaison experience.

• Advanced Microsoft 365 and computer/digital skills.

• Excellent verbal and written communication skills with the ability to draft and proofread professional documents and reports.

• Significant experience of providing business, administration, minute taking, and management assistance at a senior level across organisations.

• Experience and skills in report writing and designing presentations in PowerPoint or Canva.

• Exceptional organisation and prioritisation skills.

• Strong attention to detail and accuracy.

• Sound judgement and CEO gatekeeping experience and skills.

• High discretion, proactiveness and professional integrity.

• Touch typing skills.

• Studious, meticulous, high level of accuracy and strong attention to detail

• Strong customer service and interpersonal skills with ability to resolve complaints effectively. 

• Demonstrated experience working with external partners, stakeholders or agencies.

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness: Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement: Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off: up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education: Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting: Generous maternity and paternity leave, paid parental leave.

• Flexible Working: Flexi start, hybrid working between home and office.

• Welfare & Wellbeing: Mental well-being days, sick pay scheme, team building activities.

• Other benefits: complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.